Are you planning a party? It is not an easy job! Party planners are often busy hustling about and getting the whole party together, starting from the guest list to the food to the entertainment. Whether you’re planning a wedding, a birthday or any kind of party, you’ll be very busy. Party planners often have to exhibit tenacity, discipline and efficiency in ensuring that the party is perfect. To help you ensure that your party is well underway, here are 3 amazing event management tips.
1. Start planning your time and money
The most crucial step in organising any event is to be able to use the time and money available wisely. Find out when your event will happen and how much funds are available. Then, you can start thinking of how to spend that money, and what the time could be used for. For instance, you might want to hire a wedding photo booth in Singapore or hire caterers for food. These small expenses will require some work in planning. You can also work out a schedule to decide how much time you have to spend on each task. Setting aside a whole week to go shopping for different vendors may be a bit too extravagant. Planning your time and money will be an important first step in getting the whole party together.
2. Get your team together
The next important step in event planning is delegating the work. If you’re planning a wedding, usually there will be bridesmaids who can help you out with various tasks such as bridal gown shopping. You should take the time to brief the team on what needs to be done before the event. If possible, you can consider delegating tasks to different people. When doing so, give clear and specific instructions and check back with each individual team member on the progress of their tasks periodically. As the lead party planner, you should be ready to sieve through choices and make decisions whenever the team members return from their tasks. Remember: once the work is split, you’ll certainly feel much more at ease.
3. Consider your guests’ needs and wants
In the hurry of getting everything together, some event planners may forget to take into consideration the guests’ needs and wants. That, however, could be the most important part of the event. You can try putting yourself in the guests’ shoes and ask: what would they want during the event? What are some considerations that they may have? For instance, consider getting vegetarian food options for those who are vegetarian, or consider renting an instant photo booth in Singapore so guests can have a keepsake to remember the event by. You may also want to create signs or directions so guests would know where to go and how to get there. Thinking about your guests shows that you care about their wellbeing and will go a long way in making a good impression.
When planning your event, it’s important to make sure that you have everything down to the T. Follow these tips and you’ll be certain to have the foundation ready for a great night.